We don't need to tell you how tricky it can be to get all the members of your HOA on the same page...
Your HOA community in Central Puerto Rico exists to give all members the quality of life they want. It gives them a safe community and great property values, in addition to the many amenities and common spaces. When it comes to decision-making, however, HOAs can be frustrating.
Holding HOA meetings gives everyone the chance to voice their opinion. If you don't have an agenda in place, they can quickly go awry. Organization and preparation are essential for these meetings to work.
Today, we'll tell you 4 things to have on your HOA meeting agenda. Whether you're talking about HOA annual meetings or regular HOA board meetings, keep reading and we'll help keep you on track.
1. Review Financials
One of the most important things to discuss at HOA board meetings is the financial health of the community. Look over your accounts and how they measure up against your budget and expenses. If any adjustments need to be made to stick to the budget, you'll need to discuss them.
Keeping constant tabs on HOA accounting is essential for the community to thrive. People pay their HOA fees to enjoy certain amenities. You need to ensure the money is going to the right place and avoid fee increases at all costs.
2. Raise Maintenance and Development Issues
Look at your current maintenance procedures and determine if any improvements can be made. The association is responsible for all maintenance of common areas, whether it's parks, streets, or sidewalks.
HOA board meetings are an opportunity to address ongoing maintenance needs. If there are any upcoming developments, you'll need to vote on which projects to move forward with, look at vendor bids, and schedule meetings with consultants.
3. Homeowner Forum
Whether you're planning a board meeting or an annual meeting with the entire community, giving individuals a voice is crucial. Your fellow HOA members need to approve the board's decisions and these decisions should be based on what the community wants as a whole.
Give homeowners who wish to give their two cents a forum to raise concerns or bring ideas to the table. When members feel heard, they'll be happier in the community.
4. Look at Regulations
Board meetings are when you'll have to discuss the HOA regulations and any violations that have occurred. If one or more members are in violation of the regulations, the board will need to decide on what penalties, financial or otherwise, to pass down.
This is so important the rules should apply to everyone. If you let violations slide, you're alienating the rest of the HOA.
Have More Effective HOA Meetings in Your Central Puerto Rico Community
As an HOA board member, you take on a responsibility to represent the best interests of your community. HOA meetings allow you to make important decisions, but staying on top of these things can be a lot of work for a volunteer.
If you're feeling overwhelmed by it all, it might be time to hire an HOA management company to guide your meetings and take care of your community. Contact PMI to find out more about association management services and how they can help.